If you are running a business and online marketing is part of your customer acquisition strategies (which should be), having a professional looking/sounding email address is very important.
Preferably, your email should be something like
email@example.com. This is so that people will find it easy to trust that they are communicating with people in your business when sending or receiving messages to and from your email address.
Having your website at, say
mybusinessdomain.com, and then sending business-related emails to people using an email address like
firstname.lastname@example.org just doesn’t give people the good impression. Anyone could be using a gmail account or any free email account.
But only you and the people you authorize can use an email at your domain, eg.
The Big Issues
If you are using a shared hosting service for your site, it’s very likely that they’re using WHM/cPanel to give you a control panel where you can manage your hosting account.
If this is the case for you, and if you’ve been using Gmail before your site, one problem you’re most probably facing is that you’ll now have to log in to different accounts in different places — one for your business and one for your other stuff. This can get really annoying and inconvenient when you have more email accounts for each different purpose.
Another problem is if your host has the default cPanel brute-force protection enabled (cpHulk). This protects the accounts on the whole host from hackers and spammers constantly trying to hijack web servers on the internet. These hackers use bots that try to guess the login username and passwords of cPanel accounts and these bots can try up to thousands of different username-password combinations each minute.
When cpHulk detects this very high frequency of failed login attempts, it disables all logins in the whole system. The only logins allowed will be those coming from white-listed IP addresses.
If you have your home computer’s IP address whitelisted, you could still login to your email and to cPanel. But if you’re travelling and you need to access your cPanel email from a different IP, during a lockdown, you are in trouble.
One Simple Solution
One solution to both problems is to use Gmail for sending and receiving messages from your cPanel email address. This can be used to effectively centralize all your email accounts. To set this up with your cPanel emails, there are 3 main parts you need to do:
When composing a new email message, you should now see a dropdown selection of email addresses you want to use as the sender of your message:
And when replying to messages you receive, the email address where you receive the message on should the one selected in default.